The Role of Fleet Management in Healthcare
Fleet management for mobile Electronic Medical Record (EMR) computer carts plays a crucial role in the healthcare field by ensuring that these essential tools are always available and well-maintained. Leveraging a designated fleet management software can quickly turn the game around, improving operational efficiency through real-time data and remote management; reducing costs through improved asset utilization and boosted productivity; and increasing the time spent on quality patient care. This article explores these roles and benefits in detail.
Optimized Asset Utilization
Effective fleet management begins with assessing whether the number of carts in a unit or facility meets current clinical demands. When your hospital system has fleet management software, cart fleet utilization reports makes this easy. Utilization reports & power analytics identify opportunities to redeploy carts to locations with greater needs, reducing the need to purchase more. These easy-to-read dashboards can be exported for review and distribution across service and support teams in just a few clicks.
Cost control is another critical aspect, as maintaining a fleet of mobile EMR workstations can be costly. Fleet management helps control these expenses by optimizing the use of each unit, scheduling preventive maintenance to prolong your cart investment, and reducing time spent on administrative and technical tasks. For example, Baptist Health System conducted a pilot study to monitor the usage of their mobile workstations. By analyzing real-time data, they optimized the deployment of their workstations, reducing the number of underutilized units and lowering operational costs. This data-driven approach ensured efficient resource use, enhancing overall operational efficiency.
IT Ticket Management
Managing a fleet of mobile EMR workstations involves regular maintenance, reducing downtime, and troubleshooting. When clinicians and cart users can enter service requests directly into the cart interface and send to the IT Helpdesk, cart maintenance becomes easier. With real-time locating systems pinpointing what and where the problem lays, this mode of fleet management minimizes downtime, translating to more time for patient care and less time dealing with technical issues.
Fleet management software also promotes a shift from reactive to preventive maintenance. By leveraging historical data, real-time monitoring, and proactive alerts, healthcare facilities can identify potential issues before they impact workstation performance. This approach not only extends the lifespan of the equipment but also ensures uninterrupted availability, a frequent issue that halts productivity and interrupts patient care.
Remote Fleet & User Management
Remote management capabilities of fleet management software allow healthcare facilities to update user IDs, PIN codes, user permissions, monitor cart access, and name units and floors to locate displaced carts easily using wireless access points. In addition, monitoring fleet status, connectivity, utilization levels, battery performance, and more from a centralized location ensures that mobile EMR workstations are always available and in optimal working condition.
Fleet Management at – Innovative Medical
Fleet management for mobile EMR carts is required in healthcare, and having a software directly integrated into each cart with remote management has a multitude of benefits. Providing a structured approach to asset utilization, IT ticket management, and remote fleet management optimizes operational efficiency, reduces costs, improves clinician & IT productivity, and ultimately enhances patient care. The integration of real-time data and proactive maintenance ensures that resources are used efficiently, supporting the delivery of high-quality healthcare services.
Contact Convergint-Innovative Medical today to explore our workstations with Fleet Management software and how they’ll improve your organization’s efficiency.
