Author - Becca Klap

Fleet management for mobile Electronic Medical Record (EMR) computer carts plays a crucial role in the healthcare field by ensuring that these essential tools are always available and well-maintained. Leveraging a designated fleet management software can quickly turn the game around, improving operational efficiency through real-time data and remote management; reducing costs through improved asset utilization and boosted productivity; and increasing the time spent on quality patient care. This article explores these roles and benefits in detail.

Optimized Asset Utilization

Effective fleet management begins with assessing whether the number of carts in a unit or facility meets current clinical demands. When your hospital system has fleet management software, cart fleet utilization reports makes this easy. Utilization reports & power analytics identify opportunities to redeploy carts to locations with greater needs, reducing the need to purchase more. These easy-to-read dashboards can be exported for review and distribution across service and support teams in just a few clicks.

Cost control is another critical aspect, as maintaining a fleet of mobile EMR workstations can be costly. Fleet management helps control these expenses by optimizing the use of each unit, scheduling preventive maintenance to prolong your cart investment, and reducing time spent on administrative and technical tasks. For example, Baptist Health System conducted a pilot study to monitor the usage of their mobile workstations. By analyzing real-time data, they optimized the deployment of their workstations, reducing the number of underutilized units and lowering operational costs. This data-driven approach ensured efficient resource use, enhancing overall operational efficiency.

IT Ticket Management

Managing a fleet of mobile EMR workstations involves regular maintenance, reducing downtime, and troubleshooting. When clinicians and cart users can enter service requests directly into the cart interface and send to the IT Helpdesk, cart maintenance becomes easier. With real-time locating systems pinpointing what and where the problem lays, this mode of fleet management minimizes downtime, translating to more time for patient care and less time dealing with technical issues.

Fleet management software also promotes a shift from reactive to preventive maintenance. By leveraging historical data, real-time monitoring, and proactive alerts, healthcare facilities can identify potential issues before they impact workstation performance. This approach not only extends the lifespan of the equipment but also ensures uninterrupted availability, a frequent issue that halts productivity and interrupts patient care.

Remote Fleet & User Management

Remote management capabilities of fleet management software allow healthcare facilities to update user IDs, PIN codes, user permissions, monitor cart access, and name units and floors to locate displaced carts easily using wireless access points. In addition, monitoring fleet status, connectivity, utilization levels, battery performance, and more from a centralized location ensures that mobile EMR workstations are always available and in optimal working condition.

Fleet Management at Convergint- Innovative Medical

Fleet management for mobile EMR carts is required in healthcare, and having a software directly integrated into each cart with remote management has a multitude of benefits. Providing a structured approach to asset utilization, IT ticket management, and remote fleet management optimizes operational efficiency, reduces costs, improves clinician & IT productivity, and ultimately enhances patient care. The integration of real-time data and proactive maintenance ensures that resources are used efficiently, supporting the delivery of high-quality healthcare services.

Contact Convergint-Innovative Medical today to explore our workstations with Fleet Management software and how they’ll improve your organization’s efficiency.

Preventing back injuries and muscle strain for nurses & clinicians is necessary to ensure the proper care of patients. With clinician burnout on the rise, extra steps to ensure their health and safety need to become a priority. So before deciding on the workstations they’ll use all day every day, ensure you’re making an informed decision to protect your healthcare workers.

As a value-added reseller of medical carts, computer carts, and patient care furniture who’s worked firsthand with the forefront of care for over 30 years, here’s a little bit of what we’ve learned:

5 Key Ergonomic Features for Computer Carts in Healthcare

1.)  Sit to Stand Height Adjustments

Opt for a workstation that has electronic sit-to-stand height adjustment & independent monitor height adjustment.

Manual height adjustments can be straining on staff when carts are filled with heavy supplies and technology, and the push of a button makes adjustability quicker and safer. Additionally, independent monitor height adjustment ensures the exact degree of comfort each medical staff needs to focus on their patients.

Because we recognize the importance of comfort, every workstation at Convergint- Innovative Medical includes sit-to-stand height adjustments, even our wall mounted workstations.

2.)  Storage Efficiency

Stop wasting time digging for supplies with customizable trays, storage solutions, & electronic medication drawer tracking.

Customizable trays and drawer sizes allow for organized storage of supplies, and electronic medication drawer tracking enhances security and accuracy. Efficient storage solutions ensure that all necessary tools and medications are easily accessible, improving workflow and patient care.

With a wide range of storage solutions and bin sizes, all of our workstation drawers include customizable tray inserts for clinicians to minimize their time searching for what they need. Inquire about our patient bin tracking that minimizes mistakes in medication delivery.

3.)  Ergonomic Typing Surfaces

Go for carts with negative tilt keyboard trays and left/right mousing surfaces.

A 0 to -15 negative tilt keyboard tray helps maintain a neutral wrist position, reducing strain over repeated use. A mouse tray that slides out from the left or right side provides flexibility and comfort, allowing healthcare professionals to work efficiently without compromising ergonomics.

Ask us about negative tilt keyboard trays to see our most ergonomic workstations on the market.

4.)  Handle Orientation & Cushion

Proper handle orientation & cushioning reduces wrist strain from pushing and pulling by decreasing uncomfortable repetitive movements.

Ergonomically designed handles help prevent fatigue and injuries that ensure that staff can move carts comfortably and safely throughout their shifts.

From medical carts to powered and non-powered computer carts, we notice the importance of a handlebar on mobile workstations. View our selection of Workstations on Wheels to see our attention to detail.

5.)  Maneuverability & Caster Types

Choose computer carts with 4-5” dual wheel casters that require less push force.

The right caster size for your floors and cart weight reduce the push power needed, making it easier for staff to maneuver carts from room to room. Efficient maneuverability is crucial in a fast-paced healthcare environment, ensuring that medical staff can quickly and safely transport supplies and equipment.

Convergint- Innovative Medical will automatically select the best caster choice for your mobile workstation based on years of working with users first-hand.

EMR Ergonomics at Convergint-Innovative Medical

Prioritizing ergonomic designs in mobile workstations is essential for the health and efficiency of medical staff. By investing in workstations with sit-to-stand height adjustments, storage efficiency, ergonomic typing surfaces, proper handles, and appropriate caster types, healthcare facilities can significantly reduce the risk of injuries from repeated use and improve overall workflow.

With so many factors to consider in your EMR Workstation on Wheels selection, contact Convergint-Innovative Medical today to learn more about how we can help you create a safer, more efficient work environment for your medical staff.

Connect with our team at (800) 968-3135 or message us here to learn more about our excellent service and solutions.